CODEDRAGON ㆍTechMaster/OneNote
Keyboard shortcuts in OneNote 2013
|
aking and formatting notes
Typing and editing notes
To do this | Press |
Open a new OneNote window. | CTRL+M |
Open a small OneNote window to create a side note. | CTRL+SHIFT+M or Windows+ALT+N |
Dock the OneNote window. | CTRL+ALT+D |
Undo the last action. | CTRL+Z |
Redo the last action. | CTRL+Y |
Select all items on the current page. NOTE Press CTRL+A more than once to increase the scope of the selection. | CTRL+A |
Cut the selected text or item. | CTRL+X |
Copy the selected text or item to the Clipboard. | CTRL+C |
Paste the contents of the Clipboard. | CTRL+V |
Move to the beginning of the line. | HOME |
Move to the end of the line. | END |
Move one character to the left. | LEFT ARROW |
Move one character to the right. | RIGHT ARROW |
Move one word to the left. | CTRL+LEFT ARROW |
Move one word to the right. | CTRL+RIGHT ARROW |
Delete one character to the left. | BACKSPACE |
Delete one character to the right. | DELETE |
Delete one word to the left. | CTRL+BACKSPACE |
Delete one word to the right. | CTRL+DELETE |
Insert a line break without starting a new paragraph. | SHIFT+ENTER |
Check spelling. | F7 |
Open the thesaurus for the currently selected word. | SHIFT+F7 |
Bring up the context menu for any note, tab, or any other object that currently has focus. | SHIFT+F10 |
Execute the action suggested on the Information Bar if it appears at the top of a page. | CTRL+SHIFT+W |
Formatting notes
To do this | Press |
Highlight selected text. | CTRL+SHIFT+H or CTRL+ALT+H |
Insert a link. | CTRL+K |
Copy the formatting of selected text (Format Painter). | CTRL+SHIFT+C |
Paste the formatting to selected text (Format Painter). | CTRL+SHIFT+V |
Open a link. NOTE The cursor must be placed anywhere within the formatted link text. | ENTER |
Apply or remove bold formatting from the selected text. | CTRL+B |
Apply or remove italic formatting from the selected text. | CTRL+I |
Apply or remove the underline from the selected text. | CTRL+U |
Apply or remove strikethrough from the selected text. | CTRL+HYPHEN |
Apply or remove superscript formatting from the selected text. | CTRL+SHIFT+= |
Apply or remove subscript formatting from the selected text. | CTRL+= |
Apply or remove bulleted list formatting from the selected paragraph. | CTRL+PERIOD |
Apply or remove numbered list formatting from the selected paragraph. | CTRL+SLASH |
Apply a Heading 1 style to the current note. | CTRL+ALT+1 |
Apply a Heading 2 style to the current note. | CTRL+ALT+2 |
Apply a Heading 3 style to the current note. | CTRL+ALT+3 |
Apply a Heading 4 style to the current note. | CTRL+ALT+4 |
Apply a Heading 5 style to the current note. | CTRL+ALT+5 |
Apply a Heading 6 style to the current note. | CTRL+ALT+6 |
Apply the Normal style to the current note. | CTRL+SHIFT+N |
Indent a paragraph from the left. | ALT+SHIFT+RIGHT ARROW |
Remove a paragraph indent from the left. | ALT+SHIFT+LEFT ARROW |
Right-align the selected paragraph. | CTRL+R |
Left-align the selected paragraph. | CTRL+L |
Increase the font size of selected text. | CTRL+SHIFT+> |
Decrease the font size of selected text. | CTRL+SHIFT+< |
Clear all formatting applied to the selected text. | CTRL+SHIFT+N |
Show or hide rule lines on the current page. | CTRL+SHIFT+R |
Adding items to a page
To do this | Press |
Insert a document or file on the current page. | ALT+N, F |
Insert a document or file as a printout on the current page. | ALT+N, O |
Show or hide document printouts on the current page (when running OneNote in High Contrast mode). | ALT+SHIFT+P |
Insert a picture from a file. | ALT+N, P |
Insert a picture from a scanner or a camera. | ALT+N, S |
Insert a screen clipping. NOTE The OneNote icon must be active in the notification area, at the far right of the Windows taskbar. | Windows logo key+S (If you're using OneNote 2013 with the latest updates, press Windows logo key+SHIFT+S) |
Insert the current date. | ALT+SHIFT+D |
Insert the current date and time. | ALT+SHIFT+F |
Insert the current time. | ALT+SHIFT+T |
Insert a line break. | SHIFT+ENTER |
Start a math equation or convert selected text to a math equation. | ALT+= |
Create a table by adding a second column to already typed text. | TAB |
Create another column in a table with a single row. | TAB |
Create another row when at the end cell of a table. NOTE Press ENTER a second time to finish the table. | ENTER |
Create a row below the current row in a table. | CTRL+ENTER |
Create another paragraph in the same cell in a table. | ALT+ENTER |
Create a column to the right of the current column in a table. | CTRL+ALT+R |
Create a column to the left of the current column in a table. | CTRL+ALT+E |
Create a row above the current one in a table (when the cursor is at the beginning of any row). | ENTER |
Delete the current empty row in a table (when the cursor is at the beginning of the row). | DEL (press twice) |
Selecting notes and objects
To do this | Press |
Select all items on the current page. NOTE Press CTRL+A more than once to increase the scope of the selection. | CTRL+A |
Select to the end of the line. | SHIFT+END |
Select the whole line (when the cursor is at the beginning of the line). | SHIFT+DOWN ARROW |
Jump to the title of the page and select it. | CTRL+SHIFT+T |
Cancel the selected outline or page. | ESC |
Move the current paragraph or several selected paragraphs up. | ALT+SHIFT+UP ARROW |
Move the current paragraph or several selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
Move the current paragraph or several selected paragraphs left (decreasing the indent). | ALT+SHIFT+LEFT ARROW |
Move the current paragraph or several selected paragraphs right (increasing the indent). | ALT+SHIFT+RIGHT ARROW |
Select the current paragraph and its subordinate paragraphs. | CTRL+SHIFT+HYPHEN |
Delete the selected note or object. | DELETE |
Move to the beginning of the line. | HOME |
Move to the end of the line. | END |
Move one character to the left. | LEFT ARROW |
Move one character to the right. | RIGHT ARROW |
Go back to the last page visited. | ALT+LEFT ARROW |
Go forward to the next page visited. | ALT+RIGHT ARROW |
Start playback of a selected audio or video recording. | CTRL+ALT+P |
Start playback of a selected audio or video recording. | CTRL+ALT+S |
Rewind the current audio or video recording by a few seconds. | CTRL+ALT+Y |
Fast-forward the current audio or video recording by a few seconds. | CTRL+ALT+U |
Tagging notes
To do this | Press |
Apply, mark, or clear the To Do tag. | CTRL+1 |
Apply or clear the Important tag. | CTRL+2 |
Apply or clear the Question tag. | CTRL+3 |
Apply or clear the Remember for later tag. | CTRL+4 |
Apply or clear the Definition tag. | CTRL+5 |
Apply or clear a custom tag. | CTRL+6 |
Apply or clear a custom tag. | CTRL+7 |
Apply or clear a custom tag. | CTRL+8 |
Apply or clear a custom tag. | CTRL+9 |
Remove all note tags from the selected notes. | CTRL+0 |
Using outlines
To do this | Press |
Show through Level 1. | ALT+SHIFT+1 |
Expand to Level 2. | ALT+SHIFT+2 |
Expand to Level 3. | ALT+SHIFT+3 |
Expand to Level 4. | ALT+SHIFT+4 |
Expand to Level 5. | ALT+SHIFT+5 |
Expand to Level 6. | ALT+SHIFT+6 |
Expand to Level 7. | ALT+SHIFT+7 |
Expand to Level 8. | ALT+SHIFT+8 |
Expand to Level 9. | ALT+SHIFT+9 |
Expand all levels. | ALT+SHIFT+0 |
Increase indent by one level. | TAB |
Decrease indent by one level. | SHIFT+TAB |
Expand a collapsed outline. | ALT+SHIFT+PLUS SIGN |
Collapse an expanded outline. | ALT+SHIFT+MINUS SIGN |
Specifying language settings
NOTE To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office Language Preferences tool.
To do this | Press |
Set writing direction left to right. | CTRL+LEFT SHIFT |
Set writing direction right to left. | CTRL+RIGHT SHIFT |
Increase indent by one level in right-to-left text. | TAB |
Decrease indent by one level in right-to-left text. | SHIFT+TAB |
Organizing and managing your notebook
Working with pages and side notes
To do this | Press |
Enable or disable full page view. | F11 |
Open a new OneNote window. | CTRL+M |
Open a small OneNote window to create a side note. | CTRL+SHIFT+M |
Expand or collapse the tabs of a page group. | CTRL+SHIFT+* |
Print the current page. | CTRL+P |
Add a new page at the end of the selected section. | CTRL+N |
Increase the width of the page tabs bar. | CTRL+SHIFT+[ |
Decrease the width of the page tabs bar. | CTRL+SHIFT+] |
Create a new page below the current page tab at the same level. | CTRL+ALT+N |
Decrease indent level of the current page tab label. | CTRL+ALT+[ |
Increase indent level of the current page tab label. | CTRL+ALT+] |
Create a new subpage below the current page. | CTRL+SHIFT+ALT+N |
Select all items. NOTE Press CTRL+A several times to increase the scope of the selection. | CTRL+A |
Select the current page. | CTRL+SHIFT+A If the selected page is part of a group, press CTRL+A to select all of the pages in the group. |
Move the selected page tab up. | ALT+SHIFT+UP ARROW |
Move the selected page tab down. | ALT+SHIFT+DOWN ARROW |
Move the insertion point to the page title. | CTRL+SHIFT+T |
Go to the first page in the currently visible set of page tabs. | ALT+PAGE UP |
Go to the last page in the currently visible set of page tabs. | ALT+PAGE DOWN |
Scroll up in the current page. | PAGE UP |
Scroll down in the current page. | PAGE DOWN |
Scroll to the top of the current page. | CTRL+HOME |
Scroll to the bottom of the current page. | CTRL+END |
Go to the next paragraph. | CTRL+DOWN ARROW |
Go to the previous paragraph. | CTRL+UP ARROW |
Move the insertion point up in the current page, or expand the page up. | CTRL+ALT+UP ARROW |
Move the insertion point down in the current page, or expand the page down. | CTRL+ALT+DOWN ARROW |
Move the insertion point left in the current page, or expand the page to the left. | CTRL+ALT+LEFT ARROW |
Move the insertion point right in the current page, or expand the page to the right. | CTRL+ALT+RIGHT ARROW |
Go to the next note container. | ALT+DOWN ARROW |
Go to the beginning of the line. | HOME |
Go to the end of the line. | END |
Move one character to the left. | LEFT ARROW |
Move one character to the right. | RIGHT ARROW |
Go back to the last page visited. | ALT+LEFT ARROW |
Go forward to the next page visited. | ALT+RIGHT ARROW |
Zoom in. | ALT+CTRL+PLUS SIGN (on the numeric keypad) –OR– ALT+CTRL+SHIFT+PLUS SIGN |
Zoom out. | ALT+CTRL+MINUS SIGN (on the numeric keypad) –OR– ALT+CTRL+SHIFT+HYPHEN |
Save changes. NOTE While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary. | CTRL+S |
Working with notebooks and sections
To do this | Press |
Open OneNote. | Windows+SHIFT+N |
Open a notebook. | CTRL+O |
Send to OneNote Tool | Windows+N |
Create a new section. | CTRL+T |
Open a section. | CTRL+ALT+SHIFT+O |
Go to the next section. | CTRL+TAB |
Go to the previous section. | CTRL+SHIFT+TAB |
Go to the next page in the section. | CTRL+PAGE DOWN |
Go to the previous page in the section. | CTRL+PAGE UP |
Go to the first page in the section. | ALT+HOME |
Go to the last page in the section. | ALT+END |
Go to the first page in the currently visible set of page tabs. | ALT+PAGE UP |
Go to the last page of the currently visible set of page tabs. | ALT+PAGE DOWN |
Move or copy the current page. | CTRL+ALT+M |
Put focus on the current page tab. | CTRL+ALT+G |
Select the current page tab. | CTRL+SHFT+A |
Put focus on the current section tab. | CTRL+SHIFT+G |
Move the current section. | CTRL+SHIFT+G, SHIFT+F10, M |
Switch to a different notebook on the Navigation bar. | CTRL+G, then press DOWN ARROW or UP ARROW keys to select a different notebook, and then press ENTER |
Searching notes
To do this | Press |
Move the insertion point to the Search box to search all notebooks. | CTRL+E |
While searching all notebooks, preview the next result. | DOWN ARROW |
While searching all notebooks, go to the selected result and dismiss Search. | ENTER |
Change the search scope. | CTRL+E, TAB, SPACE |
Open the Search Results pane. | ALT+O after searching |
Search only the current page. NOTE You can switch between searching everywhere and searching only the current page at any point by pressing CRTL+E or CTRL+F. | CTRL+F |
While searching the current page, move to the next result. | ENTER or F3 |
While searching the current page, move to the previous result. | SHFT+F3 |
Dismiss Search and return to the page. | ESC |
Sharing notes
Sharing notes with other people
To do this | Press |
Send the selected pages in an e-mail message. | CTRL+SHIFT+E |
Sharing notes with other programs
To do this | Press |
Send the selected pages in an e-mail message. | CTRL+SHIFT+E |
Create a Today Outlook task from the currently selected note. | CTRL+SHIFT+1 |
Create a Tomorrow Outlook task from the currently selected note. | CTRL+SHIFT+2 |
Create a This Week Outlook task from the currently selected note. | CTRL+SHIFT+3 |
Create a Next Week Outlook task from the currently selected note. | CTRL+SHIFT+4 |
Create a No Date Outlook task from the currently selected note. | CTRL+SHIFT+5 |
Open the selected Outlook task. | CTRL+SHIFT+K |
Mark the selected Outlook task as complete. | CTRL+SHIFT+9 |
Delete the selected Outlook task. | CTRL+SHIFT+0 |
Sync changes in the current shared notebook. | SHIFT+F9 |
Sync changes in all shared notebooks. | F9 |
Mark the current page as Unread. | CTRL+Q |
Protecting notes
Password-protecting sections
To do this | Press |
Lock all password-protected sections. | CTRL+ALT+L |
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